Privacy Policy

Last updated: December 2024

1. Introduction

PDFModule ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our PDF generation API service.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

  • Email address
  • Password (stored securely using bcrypt hashing)
  • Company name (optional)

2.2 Usage Data

When you use our Service, we automatically collect:

  • API request logs (endpoints accessed, timestamps)
  • IP addresses
  • User agent information
  • PDF generation statistics

2.3 Content Data

The Service processes content you provide, including:

  • PDF templates you create
  • Data you submit for PDF generation
  • Generated PDF documents

3. How We Use Your Information

We use your information to:

  • Provide and maintain the Service
  • Process your PDF generation requests
  • Send service-related communications
  • Monitor and analyze usage patterns
  • Detect and prevent fraud or abuse
  • Improve our Service
  • Comply with legal obligations

4. Data Retention

We retain your data according to the following policies:

  • Account data: Retained until you delete your account
  • Generated PDFs: Retained according to your plan (7-365 days)
  • Usage logs: Retained for 90 days
  • Templates: Retained until you delete them or your account

5. Data Security

We implement industry-standard security measures:

  • HTTPS encryption for all API communications
  • Secure password hashing using bcrypt
  • API key authentication with hashed storage
  • Regular security audits
  • Access controls and monitoring

6. Data Sharing

We do NOT sell your personal information. We may share data with:

  • Service providers: Who assist in operating our Service (hosting, email)
  • Legal authorities: When required by law or to protect our rights
  • Business transfers: In connection with a merger or acquisition

7. Your Rights

You have the right to:

  • Access: Request a copy of your personal data
  • Correction: Update inaccurate information
  • Deletion: Request deletion of your account and data
  • Export: Download your templates and document history
  • Restriction: Limit how we process your data

To exercise these rights, contact us at privacy@pdfmodule.com

8. Cookies and Tracking

We use essential cookies for:

  • Session management
  • Authentication
  • Security (CSRF protection)

We do not use third-party tracking cookies or advertising cookies.

9. International Transfers

Your data may be processed in countries outside your residence. We ensure appropriate safeguards are in place for such transfers.

10. Children's Privacy

Our Service is not intended for children under 13. We do not knowingly collect data from children under 13.

11. GDPR Compliance

For users in the European Economic Area (EEA), we process data based on:

  • Contract: To provide the Service you requested
  • Legitimate interests: For security and service improvement
  • Consent: For optional communications
  • Legal obligation: When required by law

12. CCPA Compliance

For California residents, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected and to opt out of the sale of personal information (which we do not do).

13. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes via email or through the Service.

14. Contact Us

For privacy-related inquiries:

  • Email: privacy@pdfmodule.com

15. Data Controller

PDFModule is the data controller for personal information collected through the Service.